HR Admin

Job Description

Job Category : Human Resources
Location :London Borough of Hillingdon
Hours Per Week : 36.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £14.77
Roles and Responsibilities: • Contact employees to advise of checks required • Load details into matrix to generate checks • Resolve queries from employees relating to above • Carry out in person document checks for all employees and candidates currently being onboarded (whether internal or external) • Monitor and maintain checks for DBS and Right to Work in Matrix • Ensure outcomes of checks are recorded accurately in the appropriate systems including Eploy, ResourceLink and SharePoint. • Ensure fields for DBS requirements and update service are appropriately updated in ResourceLink. • Verify and update fields on employee checks in ResourceLink. • Notifying managers of results of checks. • Maintain and provide data and reports on compliance checks • Relevant documents are stored as required in SharePoint and/ or Civica. • Support with backlog of employee filing from SharePoint to Civica. • Support with scanning and conversion of paper employee files to digital files (and appropriate storage). • Review of paper files for compliance with data retention policy and archive/ destruction as appropriate. Support with general admin within the HR team including onboarding of candidates

Roles and Responsibilities:
• Contact employees to advise of checks required
• Load details into matrix to generate checks
• Resolve queries from employees relating to above
• Carry out in person document checks for all employees and candidates currently being onboarded (whether internal or external)
• Monitor and maintain checks for DBS and Right to Work in Matrix
• Ensure outcomes of checks are recorded accurately in the appropriate systems including Eploy, ResourceLink and SharePoint.
• Ensure fields for DBS requirements and update service are appropriately updated in ResourceLink.
• Verify and update fields on employee checks in ResourceLink.
• Notifying managers of results of checks.
• Maintain and provide data and reports on compliance checks
• Relevant documents are stored as required in SharePoint and/ or Civica. • Support with backlog of employee filing from SharePoint to Civica.
• Support with scanning and conversion of paper employee files to digital files (and appropriate storage).
• Review of paper files for compliance with data retention policy and archive/ destruction as appropriate. Support with general admin within the HR team including onboarding of candidates
• Any other administrative tasks required