Secretary (Grade 5)

Job Description

Job Title : Secretary (Grade 5)
Job Category : Sec / Admin
Location :Cunard Building Water Street Pier Head Liverpool L2 2BS, Liverpool City Council
Hours Per Week : 35.00
Start Date :Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £13.42

The post is for the recruitment of a high level, high quality, confidential PA for the Assistant Directors. A highly experienced person who can hit the ground running is required for this role. All candidates must be highly experienced. Minimum of five years experience as a personal assistant at assistant director level. Although the initial order is for 3 weeks the placement will be extended for a further 3 months.
Key requirements are:
Significant experience of providing the full range of administration and secretarial /personal assistant duties direct to a Director/Assistant Director
Significant experience of working with Microsoft Office systems (Word, Excel, outlook etc.)
Experience of decision making processes within the public sector
Effective communication with professionals and internal/external customers
at all levels and in writing, email or face to face
Experience of successfully servicing of meetings
Experience of financial administration
Ability to demonstrate a high level of initiative and to anticipate the needs of the Assistant Directors in scheduling and providing all paper/information needs for their daily appointments.
Excellent organisational skills with the ability to respond to multi-tasks and prioritise workload with minimum supervision.
Ability to exercise independent judgement and initiative in relation to managing your own workload and to resolve problems as they arise alongside significant skills in long term diary management and identifying potential challenges at the earliest opportunity.
Excellent verbal and written communication skills at all levels and with the ability to influence and negotiate as appropriate.