Payroll Officer

Job Description

Job Title : Payroll Officer
Job Category : Human Resources
Location : Monaghan Row, Newry, Mourne and Down District Council
Hours Per Week : 22.50
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:00
Salary: £14.56
Job Summary
Supporting the Payroll Supervisor, undertake and be responsible for the efficient, accurate and
confidential processing and generation of the Councils Payrolls and Pension administration.
The post holder will be required to have the knowledge and capability to perform all duties within the
Payroll Section to ensure required levels of service quality are maintained.
Key Tasks
1. In the absence of the Payroll Supervisor ensure that all appropriate procedures are carried out in
accordance with agreed schedules in line with Council Policies and Procedures.
2. Work in conjunction with the Payroll Supervisor in the delivery of the Payroll functions and associated
expenses including processing, validating, and generating Bank Automated Clearing System (BACS)
in compliance with Pay as You Earn (PAYE), Superannuation Scheme, including legislative, statutory,
regulatory requirements and Council’s procedures.
3. To be responsible for the collation, processing, checking and inputting the costs of timesheets for
payroll processes.
4. To maintain accurate payroll records for both new and existing employees.
5. Interpret, implement and process Terms and Conditions of Service for employees and Elected Officers.
6. Interpret, prepare and process payment of Attendance and Travelling Allowance to PCSP Members
in accordance with PCSP Financial Guidelines.
7. Prepare and process payment of Basic Salary, Special Responsibility Allowance, travelling and
subsistence allowances to Councillors in accordance with Councillors Regulations and Councils
Scheme of Allowances.
8. To process Real Time Information for HMRC and Automatic Enrolment Pension returns for NILGSOC,
in accordance with their regulations.
9. Prepare and calculate statutory and miscellaneous payments e.g. Holiday Pay and Pay-in-Lieu of
Notice and process redundancy payments in accordance with regulations.
10. Provide a range of gross cost reports on payroll system with regards to claims and drawdown for
funded posts to Council as well as labour costs and function by allocating hours and payments by
cost centre in accordance with procedures.
11. Responsible for the implementation of job evaluations i.e. updating computer and personal records
and calculation and payment of arrears due.
12. Ensure accurate implementation of annual pay awards to individual employees and Councillors and
where necessary prepare, calculate and input arrears of pay due.
13. Assisting in preparing information for management accounts or other management information as
requested.
14. Assisting with the provision of pension related information and the preparation and submission of
the Annual Year End Return.
15. Co-ordinating Automatic Enrolment and communicating with eligible jobholders and other employees
on the right of opt out, in order to adhere to Pension Regulator Guidelines.
16. Superannuation – record new entrants, withdrawals, transfers and retirements, complete and submit
the appropriate forms/ spreadsheets to the NI Local Government Officers’ Superannuation
Committee. Calculate and verify amounts payable arising from breaks in service
(Employee/Employer Costs) e.g. Career Breaks, Unpaid Maternity. Implement and maintain AVC
and SCAVC schemes.
17. Responsible for the maintenance of the mileage system for payments to Officers, Councillors and
PCSP Members claims, e.g. new employees, leavers, updating car cc, apply new mileage rates and
liaising with software supplier. Balance and create export file for each payroll and import to payroll
system. Assist in the maintenance and administration of Council Cycle to Work Scheme and Car
Loan Scheme.