Administrator – Energy Services team – Chichester (G4)

Job Description

Job Category: Administration
Location: County Hall, West Sussex County Council
Hours Per Week: 37.00
Start Date: Immediate Start
Start Time: 09:00
End Time: 17:30
Salary: £11.18

Pay – Grade 4
Location – County Hall Chichester
Working arrangements – The working arrangement will be a mix of home working and office working. Depending on experience and the need for training, I would expect 1 or 2 days a week in the office but we are quite flexible about which ones and, as a team, only have one day a month (first Monday of the month) when everyone is expected in the office.

Job Description:
– Member of an admin resource pool, responsible for providing a range of administrative support within and across services as determined by the Office Resource Manager. Responsible for the provision of an effective and efficient, flexible administrative service to support clients. Undertaking a wide range of technical/specialist admin tasks as directed, whilst maintaining high standards of work.
– Responsible for the provision, as directed, of a flexible administrative service to a high standard to clients, undertaking a wide range of relatively complex tasks including the operation of associated equipment, as required by the client within timescales. Such as: research and production of statistical/management information, creating graphs and/or electronic presentations from notes, reports, or the organisation of straightforward events/courses.
– As a member of a resource pool, undertake a range of tasks as allocated which may include support to colleagues to manage workloads across the team. Act as Subject Matter Expert for some specific tasks within the resource pool. E.g. the absence management system or the room booking process.
– Support the day to day work of the client, arranging meetings, booking resources, taking minutes, managing e-mails, maintaining and updating electronic diaries, faxing and photocopying, proof reading.
– Administer events or training courses, including booking of resources, collation and distribution of papers.
– Communicate in an appropriate manner and develop good working relationships with a wide and diverse range of people, such as Senior Managers, Union representatives, key contacts and members of the public.
– Taking notes, requiring analysis and interpretation of sometimes complicated information during lengthy meetings, such as Senior Management Team meetings.
– May be responsible for specific tasks within the team, such as administration of access requests for schools e.g. software access or access to different drives, etc; Your space updates, or checking and stocking stationery cupboards in County Hall.
– Deal with internal/external enquiries and use judgement to refer to senior managers as necessary.
– Responsible for handling/processing/storing confidential information, in order to collate and distribute papers, undertake complex/sensitive office filing. – Support equality and diversity and respect customers, clients and other members of staff regardless of gender, age, disability, sexual orientation, religion or ethnic origin.
– Remain up to date and compliant with all relevant organisational procedures, policies and professional codes of conduct in order to uphold standards of best practice.