Accounts Payable Administrator – Chichester

Job Description

Job Category: Administration
Location: County Hall, West Sussex County Council
Hours Per Week: 37.00
Start Date: Immediate Start
Start Time: 09:00
End Time: 17:30
£10.78 to £11.43 per hour

Please note this role requires a mix of home and office working.

What you’ll be doing:
⦁ To receive scanned images of vendor invoices
⦁ To assist vendors in ensuring the correct data is held in the vendor invoice to ensure vendor invoice follows the correct approval route
⦁ To ensure the efficient and timely processing of vendor invoices
⦁ 3 Way purchase order matching
⦁ 2 Way purchase order matching
⦁ Direct Invoice approval via coding groups
⦁ CIS /Tax deductions where applicable.
⦁ Deal with queries arising from either vendors or retained Council staff in a prompt and informative manner.
⦁ Processing of cash book postings including manual payments, BACS rejects & cancelled cheques
⦁ Processing of supplier adjustments & reconciliations to general Ledger accounts (Duplicate payments & Credit balance recovery)
⦁ Ensure statement reconciliations are carried out to agreed time frames & liaising with vendors for missing invoices
⦁ Communicates with and develops good working relationships with relevant managers, vendors & internal colleagues.
⦁ Assisting the Accounts Payable Manager & team Leaders to develop Best practices and team development
⦁ System testing & project work as & when required

What we’re looking for:
Qualifications:
⦁ GCSEs or equivalent qualification or experience demonstrating that level of applied knowledge.

Essential Skills:
⦁ Previous experience of handling high volume processing
⦁ Strong analytical skills with an attention to detail.
⦁ Good communication skills both written & verbal
⦁ Team member with the ability to work on own initiative
⦁ Computer literate

What’s in it for you?
⦁ A great basic salary
⦁ 23 days’ holiday (rising to 27) with the opportunity to buy extra leave
⦁ The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
⦁ Company matched pension, life assurance, a cycle2work scheme, 15 weeks’ fully paid maternity, adoption and shared parental leave, paternity pay of two weeks
⦁ Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology
⦁ Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform
⦁ Opportunity to work from home

You’ll get the chance to follow your chosen career path anywhere in Capita. You’ll be joining a network of 63,000 experienced, innovative and dedicated individuals across multiple disciplines and sectors. There are countless opportunities to learn new skills and develop in your career, and we’ll provide the support you need to do just that. Our purpose is to create a better outcome for you.

What we hope you’ll do next:
Choose ‘Apply now’ to fill out our short application, so that we can find out more about you.
We’re an equal opportunity employer, which means we’ll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and their passion for creating better outcomes, and we’re committed to creating an inclusive environment for all employees.

All interviews, assessments and background checks will continue to take place online, to completely remove the need for face-to-face contact. All Capita colleagues who can work from home should do so; and where it is not possible for colleagues to work remotely, we have taken important steps to protect those working from Capita’s offices. Social distancing, enhanced hygiene and safety measures are already in place at all Capita locations that are open to protect our colleagues and manage the risk of COVID-19. The welfare of our people is of paramount importance to us, and we’re doing everything we can to keep our colleagues and customers safe during this time.