Senior Business Support Assistant

Job Description

Job Title : Senior Business Support Assistant
Job Category : Admin & Clerical
Location : County Hall, Somerset Council
Hours Per Week : 37.00
Start Date : Immediate start
Start Time : 09:00
End Time : 17:30
Salary: £10.98

37 hours available worked flexibly by arrangement.
Home working offered by arrangement, with some attendance at office expected.
Office location: Taunton

⦁ PA/Administrative support to Head of Corporate Property. These tasks include the following, but isn’t an exhaustive list:
⦁ Keep a close eye on inbox & bring to his attention anything you feel is urgent
⦁ Arrange all meetings requested by him or others. This can sometimes mean liaising with outside people to get times & dates
⦁ Keep a close eye on calendar & ensure any clashes are discussed with him & are then either accepted or declined
⦁ Help draft letters/replies to queries or complaints
⦁ Minute meetings or take action points
⦁ Send emails on his behalf as responses or to the department as a whole

⦁ Admin support for Major Projects team. These tasks include the following, but isn’t an exhaustive list:
⦁ Keep an eye on Property Services inbox where all invoices come into. This inbox also receives land queries occasionally, which need to be forwarded onto the Estates team
⦁ Pay all invoices once received signed from the Project Manager
⦁ Update fee history spreadsheet & project reports with latest billing figures
⦁ Supply project information to other teams on a monthly basis to keep them updated with latest projects in the Major Projects team
⦁ Raise purchase orders where required for the team

⦁ Occasional and ad-hoc Admin support for other member of the Property Management Team Major Projects team as may arise.

⦁ Support the Governance & Performance Officer with the collation and submission of performance/reporting data on behalf of the Corporate Property Group

⦁ Respond to emails received & deal with any enquiries
⦁ Make & receive phone calls in a professional manner

⦁ Manage own calendar/time

⦁ Minute disciplinary hearings where required

⦁ Manage distribution lists for the department

⦁ Input project risks on the Council’s database where required

⦁ Provide copy invoices to other departments such as Finance or Economic Development monthly

⦁ Ad hoc requests