Estates Officer

Job Description

Job Category : Interims
Location : Council Offices, Broxtowe Borough Council
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 08:30
End Time : 17:00
Salary: £300.00 per day

Estates Officer required for sick cover.

Main Duties and Responsibilities:

1. To assist the Head of Service and Estates Manager with the management of the Council’s General Fund property estate which includes a variety of assets covering retail, industrial, community spaces and office premises. Managing your own caseload of properties where work duties include undertaking lease renewals, rent reviews, Licence agreements, insurance recharges and dealing with new lettings and lease terminations.
2. Undertake day to day management of the Council’s General Fund land and property estate in accordance with the Councils policies specifically the Scheme of Delegation. Delivering an excellent estate management service in a timely manner and in line with RICS principles.
3. Develop and maintain good Landlord and Tenant relationships with the Council’s tenants. Ensuring clear, appropriate and timely communication.
4. Deal with the marketing, negotiation and completion of new lettings for vacant units within the portfolio. Undertake inspections, viewings and marketing of properties. Where necessary, instruct and manage external consultants for more complex property lettings.
5. Deal with property administration for the efficient management of tenant rent accounts including raising of rent invoices, creating and terminating tenant accounts and resolving outstanding arrears.
6. Run and manage the administration of service charge accounts. Including service charge budgets and reconciliations each financial year for retail and industrial assets. This involves creating a schedule and report of costs, liaising with tenants, raising invoices and credit notes to ensure property accounts are up to date and present to Estate Manager for review and approval.
7. Undertake and evidence a regular programme of inspections on land and buildings for a variety of purposes.
8. Develop good working relationships with a variety of internal departments within the Council, including Legal Services, Finance, Business Support Team, Business Rates, Housing and Econcomic Development, to provide an integrated and corporate approach to the management of the General Fund land and property estate.
9. To be responsible for managing the property generic inbox, keep a record of and coordinate responses to enquiries, in a timely manner. Manage and respond to general enquiries regarding the Council’s property estate both from external parties and internal departments. Providing professional property advice where required.
10. Work with the Estates Team to assist in undertaking annual asset valuations for financial accounting purposes. Liaising with auditors and external valuers where required to provide information on the valuations undertaken and assistance where necessary.
11. Deal with third parties and utility providers’ requests for access to the Estate and to negotiate agreements where required.
12. Undertake inspections and investigations on property matters and assist with compilation of draft reports for delegation and submission to Cabinet.
13. Carry out any other duties that are within the scope and grading of the post which could also be requested by the line manager or Head of Service.