Administrator Level 3

Job Description

Job Category : Sec / Admin
Location :Kinmel Park Depot, Denbighshire County Council
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 08:00
End Time : 16:00
Salary: £12.18

JOB PURPOSE
Under the guidance of senior staff: be responsible for undertaking administrative, financial, organisational processes within the service / directorate. Assist with the planning and development of support services.

PRINCIPAL RESPONSIBILITIES

 Deal with complex reception/visitor etc. matters.
 Contribute to the planning, development and organisation of support service systems/procedures/policies.
 Coordinate events as required.
 Manage manual and computerised record/information systems.
 Collate data/information and produce reports/information/data as required
 Collate complex documents and other IT based tasks.
 Provide administrative and organisational support to other staff.
 Operate relevant equipment/ICT packages (e.g. Word, Excel, databases, spreadsheets, internet)
 Provide administrative and organisational support including minute taking.
 Processing invoices, coding sheets, monitoring and inputting onto budget spreadsheets.
 Provide guidance and support to staff and others.
 Arrange, attend and participate in regular meetings .
 Participate in training and other learning activities and performance development as required.
 Be responsible for petty cash as and when required.
 Provide cover for comparably graded colleagues or above due to holidays, sickness and other unforeseen events.
 Ensure confidentiality is maintained at all times.
 Undertake other relevant duties as agreed by Line Manager.

QUALIFICATIONS & EXPERIENCE

 Experience of development, management and operation of administrative systems.
 NVQ 3 or equivalent qualification or experience in relevant discipline.
 Excellent numeracy/literacy skills.
 Excellent communication skills

KNOWLEDGE & SKILLS

 Effective use of ICT and other specialist equipment/resources.
 Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation.
 Excellent ICT skills.
 Work constructively as part of a team, understanding roles and responsibilities and your own position within these.
 Ability to self-evaluate learning needs and actively seek learning opportunities.

EDUCATION & QUALIFICATIONS

5 GCSE’s, Grades A – C or equivalent to include Maths and English

NVQ level 3 or equivalent qualification or experience in relevant discipline
ECDL or equivalent or commitment to gain within 18 months of appointment

RELEVANT EXPERIENCE

Experience of development, management and operation of administrative systems
Experience of working within local government

JOB RELATED KNOWLEDGE
Excellent IT skills to include word processing, spreadsheets and databases

Full working Knowledge of relevant polices/codes of practice & awareness of relevant legislation
Note taking

SKILLS
Excellent numeracy and literacy skills

PERSONAL QUALITIES

Ability plan and prioritise the delivery of workload

Excellent communication skills – face to face, in writing, telephone and email

Work constructively as part of a team

Respects and maintains confidentiality at all times

OTHER REQUIREMENTS
Empathy with the Welsh language and culture
Ability to speak Welsh