Administration Officer

Job Description

Job Category : Sec / Admin
Location : Halton Borough Council
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:30
Salary: £10.42

1. Responsible for data entry onto service specific IT systems

2. Provision of administrative support to customers of the shared service when preparing for audits and inspections
3. Creation and assistance in the maintenance of manual and computerised filing systems to enable up to date and accurate information to be retained and retrieved
4. Assistance in the administration of financial transactions including placing orders, goods receipting and dealing with enquiries
5. Responsible for the efficient organisation of internal, external and multi-agency meetings including arranging meetings, preparing and sending out agendas, booking rooms, attending and taking minutes of meetings, distributing minutes and following up on actions as appropriate
6. Respond to with service specific enquiries, assess the urgency of enquiries and handle appropriately
7. Provision of a word processing service including typing letters, short reports, presentations, client notes etc
8. Responsible for updating and monitoring Council’s Record of employee lone working
Provision of general administrative support as and when required including filing and photocopying

Education and Qualifications:

Educated to GCSE standard or equivalent and ideally should have 5 passes at grade C or above including English and Maths

Experience:

Experience of managing administrative and information systems

Thorough knowledge, use and experience of IT packages including Microsoft Office

Experience of meeting administration including taking minutes and organising meetings using Microsoft Outlook

Experience of using bespoke software systems within Local Government

Experience of setting up and modifying administrative and information systems

Experience of using Agresso