Finance Assistant
Job Description
Job Category: Financial
Location: County Hall, Somerset County Council
Hours Per Week: 37.00
Start Date: Immediate Start
Start Time: 09:00
End Time: 17:30
Salary: £11.18
• Ability to collate and record data, facts and figures with care, accuracy and attention to detail.
• Ability to form and maintain good working relationships with colleagues at all levels.
• Ability to communicate with others in an appropriate, concise and accurate manner, orally and on paper.
• Ability to meet deadlines and prioritise time.
• Ability to solve issues and/or seek advice when necessary.
• Ability to enthuse, lead and supervise.
Happy to accept 2 years referencing for this role.
Main Responsibilities & Duties:
• Maintain systems to enable practices and procedures to operate to specified standards (e.g. administer imprest and unofficial funds, verifying clients personal finance records, security of cash).
• Prepare orders for goods/services, receive and check delivery notes, invoices and accounts. Process invoices for payment after certification by an appropriate senior member of staff.
• Check financial information and arrange amendments as necessary (eg monthly downloads and uploading of journals). Deal with general queries from colleagues, suppliers and clients relating to the financial information systems (eg payment queries).
• Prepare invoices for services/goods provided, receive and check payments, update financial records and investigate debt recovery.
• Use IT systems to input and extract information and distribute information to appropriate staff (eg SAP, spreadsheets)
• Extract statistics for the completion of statutory returns, drawing relevant issues to the attention of Senior Officers
• Act as a point of contact for staff, clients and suppliers to give routine advice and information relating to the work of the team.
• Prepare and process routine correspondence, reports and other documents
• Contribute to the office management of departmental buildings in the area, to propose and implement solutions to many and varied problems (eg ICT, accommodation, health & safety).
• Understand, uphold and promote the aims of the council’s equality, diversity and inclusion policies; health, safety and wellbeing of self and others; and Organisational values in everything you do.
• Equality and Diversity practice covers both interaction with staff, service users and communities and includes challenging discrimination and promoting equality of opportunity for all.