Administration/Clerical – Grade 6

Job Description

Job Category: Admin & Clerical
Location: Vale of Glamorgan (SRS), Vale of Glamorgan Council
Hours Per Week: 37.00
Start Date: Immediate Start
Start Time: 08:00
End Time: 17:00
Salary: £12.17

Licensing Assistant needed to cover maternity leave. Must have some licensing or regulatory experience plus supervisory experience.
The job description refers to the principal duties and responsibilities of the Post. It does not necessarily list in detail all the tasks required to carry out these duties and responsibilities.

⦁ To process and determine licence/permit/registration applications dealt with by the Licensing Section of the Shared Regulatory Services and carry out any other relevant administrative and clerical functions.
⦁ To expedite the resolution of both contentious and non-contentious licence/permit/registration applications.
⦁ To process and determine more complex cases, including the drafting of reports to Committee/Cabinet and the exercise of the functions allocated by the Scheme of Delegation to Officers.

⦁ Respond to a range of routine and more complex written, telephone and “face to face” requests for specialist advice and guidance.
⦁ To supervise and train Licensing Support Officers in the administration and issue of licences, registration and permits.
⦁ To deputise when required for the Senior Licensing Officer including representation as required at Committee and Licensing Hearings
⦁ To procure and purchase goods and services utilised by the Licensing Section and be responsible for the control and monitoring of all stock levels

⦁ To receive payments in respect of applications, issue receipts, record transactions, allocate to correct cost centres and undertake end of day reconciliations to ensure correct financial accounting
⦁ To represent the Shared Service at meetings with various stakeholders and to work collaboratively on promoting compliance with legislation and crime reduction measures, such as the Scrap Metal Stakeholder Meetings.
⦁ To assist in the compilation of effective marketing, promotion, education and awareness campaigns undertaken by the Licensing Section.
⦁ To have responsibility for the management of office systems for the effective communication and exchange of information between the authority, responsible authorities, other agencies and customers and ensure that statutory timescales and internal performance measures are achieved.

⦁ To keep abreast of all relevant licensing legislation. This includes interpreting changes in legislation or statutory guidance and contributing to any necessary amendments to licensing processes, documents and databases.
⦁ To be responsible for monitoring performance within the Licensing team including the collation, analysis and presentation of statistical information required in connection with performance indicators, performance management or other statistical returns.
⦁ To be the point of contact for external agencies such as the Police, DWP, HMRC & Immigration in the investigation & detection of crime.
⦁ To collate and manipulate complex data, including the production of witness statements and approve disclosure confidential data in accordance with data protection regulations.

⦁ To inspect vehicles and determine whether they are issued with a License.
⦁ Develop and undertake Systems Administrator role for Licensing software and make software configuration amendments when necessary.
⦁ Undertake/delegate/monitor specialist licensing projects and any other admin/financial/statistical or project work as required.
⦁ Update as necessary the Licensing website and Public Registers.

⦁ To maintain personal and professional development to meet the changing demands of the job and participate in appropriate training activities.
⦁ To participate in the Service’s out of hour’s response arrangements (including emergency response arrangements) as and when directed.