Contract Monitoring Officer – BR9/BR10

Job Description

Job Category : Financial
Location : Civic Centre, Bromley Council
Hours Per Week : 36.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:15
Salary: £17.09

Contract Monitoring Officer in the Exchequer Service for the London Borough of Bromley. The candidate will be primarily responsible for the monitoring of the Accounts Payable service within the Exchequer Services Contract and to undertake monitoring exercises as directed by the Exchequer Manager to ensure the Accounts Payable service is carried out in accordance with Financial Regulations.

SUMMARY OF RESPONSIBILITIES AND DUTIES:
1. To ensure monitoring procedures are recorded and in place, for all areas of the Accounts Payable service in the contract and that they are updated and undertaken / actioned in accordance with Financial Regulations and audit requirements.
2. To undertake monthly monitoring and quality assurance checks to ensure payments are made in accordance with the Council’s Financial Regulations, and the Service Specification reporting any irregularities or performance issues to the Contract and Operations Manager.
3. To provide monthly management reports to monitor the progress of the Council’s performance against the annual BVI8 target and to identify any duplicate payments made.
4. To ensure invoices are raised where appropriate for all duplicate payments, overpayments or Supplier credits that have not been offset against future payments.
5. Upon request to provide details of payments made in respect of street works (C numbers) to the Insurance Officer to enable the Council to recover its costs.
6. To carry out monthly checks of the payments over £500 data and confirm the data can be published. Write to sole traders informing them of the publication and ensure Oracle is updated with any required changes.
7. On a quarterly basis ensure any surplus of direct payment funds are recovered from the contractor responsible for the direct payment payroll/fund holding service and investigate any negative client balances.
SKILLS & ABILITIES
1. High level of computer literacy
2. High level of numeracy
3. Written and oral communication skills with an ability to interact with officers at all levels
4. Ability to organise and prioritise workloads effectively and methodically
5. Ability to produce management information
6. Ability to understand and implement procedures and undertake follow-up reviews to check
compliance
KNOWLEDGE
1. Knowledge of the work of the Council and in particular an appreciation of the work of the Education, Care and Health Services Department.
2. Knowledge of Local Authority Financial Regulations and their application.
3. A good knowledge of computer based financial systems.
4. Knowledge of Local Authority Audit requirements.
5. Knowledge of best practice policies and procedures.
5.
EXPERIENCE
1. Experience in the use of computerised financial systems within a Council or large organisation.
2. Experience in the use of MS Office products and Window based IT network systems.
3. Development of IT systems to simplify financial management