Business Support Assistant – Admin & Clerical

Job Description

Job Category: Admin & Clerical

Job location: County Hall, Usk, Monmouthshire, NP151GA, Monmouthshire County Council

Hours per week: 29.5

Start date: Immediate start

Salary: £13.69 per hour

THIS ROLE IS 4 DAYS PER WEEK, ALL TRAINING IS OFFICE BASED

Your responsibilities are to:-

Administration

Responsible for timely and professional managing of incoming and outgoing correspondence from the social work teams (e.g. letters, emails, mail merges and verbal communications)
Responsible for storing information correctly e.g file management of paper and electronic notes and records
Gather information and copy to respond to Data Protection Subject Access requests (DSARs)
General minute taking as requested ie: strategy meetings, which very occasionally may include travelling to meetings across and outside of the County
Responsible for administrative tasks e.g. photocopying, scanning, printing, room bookings, transport and hotel bookings etc.
Data base validation, reporting and updating databases as we move from one system to another
Booking meetings, diary management and sending meeting invites and corresponding minutes
Responsible for maintaining supplies and stock control (e.g. Stationary)
Conduct timely �file audits� to ensure that Children�s files have appropriate documentation prior to transfer to the next team
Adhoc administrative tasks to meet service requirements as requested

Experience

Recent and relevant experience of working within an administrative environment.

Experience of organising and facilitating meetings including minute taking and experience of organising diaries.

Experience of developing and maintaining administrative systems

Have experience of managing systems and data for record keeping, collation of information and statistics.

Communication and interpersonal skills

Must possess high level oral and written communication skills, showing ability to maintain systems and produce documents to a professional standard.
Must have the ability to communicate clearly with a range of individuals and organisations, by demonstrating a professional and sensitive approach.
Must have the ability to build good working relationships
High level of tact, diplomacy and a good understanding of the requirement of confidentiality.