Legal Assistant (Scale 5)

Job Description

Job Category: Legal
Location: London Borough of Newham
Hours Per Week: 36.00
Start Date: Immediate Start
Start Time: 09:00
End Time: 17:00
Salary: £13.63

3 Legal Assistants required in total
1 x Business Support
1 x Housing Services
1 x Community – Short Term Order (approx. 6 weeks)

To provide effective administrative support to the legal service, in the provision of advice to Councils, their Members and Officers and external stakeholders.
Support the provision of legal expertise through a shared delivery back office support service and contribute to the delivery of a portfolio of high quality, solution focused legal work across multiple disciplines and sites and to customers in different organisations.
Support the service’s legal teams with a full range of administrative tasks with minimal supervision and assist the Elections team when required.
Support teams on project work when required including fact finding, research, maintaining project plans.
Input data and produce management information from the services legal case management system for lawyers and produce standard letters and documents.
Identify the need for support tasks and take appropriate action to provide.
Such things may include but are not limited to filing and archiving, preparing court bundles, handling incoming and outgoing post, administering the sealing of documents, collection and delivery to courts and third parties, booking and meeting minutes.
Assist Lawyers and Legal Officers with legal research and basic case work
Meet and greet clients and invited guests when required including on occasion members of the public.
Maintain various manual and electronic systems including corporate IT systems, spreadsheets, databases and the legal case management system. Be able to manipulate date to produce information for internal clients, service personnel and third parties.
Undertake the sealing of deeds, contracts and other documents
Support the Head of Business Operations Legal and Governance and the Lawyers with maintaining Lexcel accreditation.

Able to demonstrate and evidence a highly developed Competence in:
IT skills including Microsoft Office – Word, Excel, PowerPoint and Adobe. Legal case management systems.
Educated to A level or equivalent, or qualified by experience.

Able to demonstrate and evidence Knowledge and experience in:
Producing basic reports from data, maintaining spreadsheets Understanding of prioritising and organising a workload.
Freedom of Information issues and Data protection and its application within the role.
Providing excellent customer service in an administrative support role within a professional environment.
Understanding of a legal environment and its complexities.